I thought that since we are setting up a new club, that I would write down the steps that we are having to go through to make it happen. This may save some other newby club some time in the future.
Step 1: Set up a web site on Yahoo Geocities because it is free. Also set up an online email group at groups.yahoo.com, another free service.
Step 2: Oct 13, 2001. Had a little social event followed by our first club meeting. This resulted in our club name and club goals.
Step 3: Got a club flag and collapsable flag pole (windsock pole) at the coast.
Step 4: Our next meeting was preceded by a little night-O. We elected officers, set our club dues, roughed out a schedule for the next year, and collected some club dues.
Step 5: Added more details to the website like club contacts and a membership form.
Step 6: Submitted the club application. The difficult part was tracking down all of the charter members to get them to sign the application.
We sent in $3.00 per member ($2.50 for insurance and $0.50 for the charter fee) as well as $40 for the application fee. With 11 members this sucked away over half of the membership fees.
Step 7: Joined the email discussion group USOFclubnet. Announced to the world (USOFclubnet and o-west) that we exist. This gave us some knowledge of what resources there are for clubs and got our website linked to by our neighbors.
Step 8: November 15, 2001. Got a bank account at US Bank. The account is free for clubs.
Step 9: Worked out the details on the schedule and published it on the website. This was done in collaboration with CROC.
Step 10: Set up regular meetings for the club. Second Tuesday of every month.
Step 11: Worked with the club to get a list of equipment that we will order.
Step 12: Modified the CROC bylaws to fit what we have in mind for this club. There were just a couple of main changes.
Step 13: The Wednesday night training runs are still going strong. Changing the format to have a different owner for each night's run. Vice President is the practice coordinators coordinator.
Step 14: Approved the club bylaws. Determined what things needed to be created for our first official meet--direction signs, advertising, presentation materials.
Step 15: Created a corporation with the state.
Step 16: Acquired a tax ID.
Step 17: Submitted application for 501c3 status. Cost $150.